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NCS Currents June 2016

Changes to the NCS Board of Directors Nomination Process and Timelines By Ed Manno, MD, FNCS The process for identifying and electing candidates of open at-large NCS Board of Director seats has been updated. The Nominating Committee follows agreed-upon processes for the identification and selection of seats. These policies and procedures were developed to preserve institutional memory, avoid leadership burnout, expand elected leadership opportunities to society members, avoid the negative aspects of election “campaigning” and negative feelings from not being re-elected, and emphasize that much of the recognized and valued NCS leadership comes from members who are not officers or on the Board of Directors. This year, the NCS accepted nominations for open at-large seats on the Board of Directors until June 15. There is also a designated nurse and pharmacist seat on the board so it is important to note whether a nurse or pharmacist member is rotating off. There was previously a designated international member seat, however this seat will now be filled by the Global Regional Committee Chairs on the Board of Directors for a two-year term, as described below. The Nominating Committee will meet to review the nominations and identify any additional candidates to add to the list.  Any member in good standing may run in the primary. The NCS Executive Office will contact the nominees to verify that individuals accept the nomination. During the voting process, the Nominating Committee also has the option to consider two designated board seats among those that are currently open, one for advanced practice providers and one for non-neurologist physicians. The preliminary ballot includes all nominations approved by the Nominating Committee and will then be sent to the membership for a vote during the first week of July. The Nominating Committee will review the results and select two candidates for each open seat (i.e., if there are five open seats, 10 candidates will be selected; if there are six open seats, 12 candidates will be selected) in late July. Half of the final candidates will be based on the top votes (i.e., if 10 candidates are needed, the top five candidates based on votes will automatically be placed on the ballot; if 12 candidates are needed, the top six candidates based on votes will automatically be placed on the ballot).  The remaining half will be selected by the Nominating Committee taking into consideration the number of votes, profile of those already serving on the Board, and other factors deemed important by the Nominating Committee.  No additional candidates may be added at this point in the process. Each candidate (chosen by the Nominating Committee or standing in the primary election) will prepare a brief statement regarding their qualification and positions.  Letters of support may also be provided. The names of all at-large candidates will be presented to the membership via an email ballot which will include the names of the candidates and their statements.  Those receiving the most votes from the membership will become directors. In the event of a tie for the last at-large position, the Executive Committee will vote among those tied by secret ballot. At its discretion, the Nominating Committee may designate two of the open Board seats for advanced practice providers and non-neurologist physicians if they are not included in the final vote. The new directors will be announced at the Business Meeting during the Annual Meeting. Global Regional Committees In addition to the election of the Directors, one Global Regional Committee chairperson will be elected from each of the five regions (Asia, Europe, Central/Caribbean and North America, Mideast/Africa, and South America) who will hold the director office for a two-year term and until their successors have been elected and qualified. • Each regional committee will hold their own election for the individual to serve as Chair of their International Regional Committee. • The Chair of the International Regional Committee will be-come the nominee for the open Director seat for their region. • The Chairs will be presented to the membership for ratifica-tion during their annual election process. • These Chairs have full voting rights. Leadership Policies & Procedures • Officer terms are one year. • Officers include the President, Vice President, Treasurer, and Secretary. • There will be a succession from Secretary to Treasurer to Vice President to President, on the acknowledgement (vote of con-fidence) of the Board of Directors each year. • There will be an annual election from members of the Board of Directors for the Secretary (all officers must have previously served on the Board of Directors). • The Immediate Past-President will serve as a voting member of the Executive Committee and the Board of Directors for a one-year term. • All Past-Presidents (except the Immediate Past-President) will be ex officio (non-voting) members of the Board of Di-rectors and will have the right to attend board meetings at their discretion. • There will be a Past-Presidents Committee that will function as an advisory committee to the officers. • No Past-President can be elected to the Board of Directors. • Elected Board of Directors member terms will remain at four years. • No Board of Directors member who is rotating off may stand for re-election to the Board of Directors that same year. There must be at least a one-year hiatus before being re-elected to the Board of Directors. Total lifetime Board of Directors terms are limited to two (total of eight years). 12


NCS Currents June 2016
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